Solution
Inventory and Warehouse Management Software
Track stock in every warehouse and store, with barcode scanning, transfers, batches and expiry, and reports you can trust.
Before → after
How your daily work changes
Before
After
Counting the shelf because the register says something different
Stock on screen that matches the shelf, because every move is scanned
Calling the other godown to ask if an item is there
Seeing stock in every location from one screen
Finding expired goods at the back of the rack
An alert before items get close to expiry
In simple words
An inventory system tracks your stock in every warehouse and shop in real time. Items are scanned with a barcode, so transfers, returns, batches and expiry dates are recorded correctly, and the stock on screen matches the stock on the shelf.
This is right for you if…
- Your stock register or software never matches the actual shelf
- You have more than one godown, warehouse or shop
- You lose money on expired or slow-moving stock
What you get
What this means for your business
Make the stock in the system match what is really on the shelf
Benefit 1Trace every transfer and return between locations
Benefit 2Get alerts before items expire or turn into dead stock
Benefit 3Reorder on time, before you run out of fast-moving items
Benefit 4
How it works
Simple steps, from first call to results
- 1
We see how stock moves
We understand your locations, products, how goods come in and go out, and where mistakes happen today.
- 2
We set up your locations
We set up your warehouses, items, batches, reorder levels and barcode labels.
- 3
We count and train
We help you load your opening stock and train your staff to scan items on the mobile app.
- 4
You trust your numbers
You see live stock and valuation for every location, and we stay available for changes and support.
Example: a pharma distributor
For example, a pharma distributor with two warehouses scans every carton when it arrives and leaves. Batch numbers and expiry dates are recorded automatically, the team gets an alert for stock that is close to expiry, and transfers between the warehouses can be traced at any time.
An illustration of how this works, not a specific client.
What we need from you to start
- Your item list (Excel is fine)
- Your warehouse and shop locations
- Your current stock count, or a plan to do one
Don't have everything? That's fine, we'll help you prepare it.
Interested in Inventory & Warehouse?
Tell us your requirement in 2 minutes
A few simple questions. We reply within one business day.
A look inside
What your Inventory & Warehouse system can look like
A sample screen with demo data. Your dashboards, modules and branding are designed around your business.
Illustrative screen with sample data, not a client's live system.
Problems it solves
- Stock in the system never matches the shelf.
- Transfers and returns are hard to trace.
- Expiry and dead stock cost money.
Core
Core modules
The complete foundation. Modules are confirmed and configured for your business during discovery.
- Multi-warehouse stock
- Barcode and QR scanning
- Transfers and adjustments
- Batch and expiry tracking
- Purchase and goods receipt
- Stock valuation
- Reorder levels
- Mobile scanning app
Optional · AI features
AI features we can add
Added where they help your team, agreed with you.
- Demand forecasting
- Dead-stock and expiry alerts
- Plain-language stock questions
On request · Automation
Automation ideas
Chatbots and automated workflows we can scope with you, always with the approvals you set.
Reorder agent
Drafts purchase orders when stock hits reorder levels.
You approve every order.
Scope, permissions and approval steps are agreed for each project.
After launch
We stay with you
- We train your store staff to scan, transfer and receive goods on the mobile app, as agreed in your support plan.
- We help you load your item list and opening stock from Excel or your old software.
- We fix issues and adjust reorder levels, labels or reports as agreed in your support plan.
- Backups and monitoring of your stock data are handled as set out in your support agreement.
Grow later
Ready for your next step
- Add modules such as sales billing, dealer ordering or production later
- Add more warehouses, shops or users as you expand
- Connect with your accounting software, online store or delivery partners
- Turn on optional AI features, such as demand forecasts or dead-stock alerts, where they help
FAQ
Inventory & Warehouse: common questions
Do we need special scanners?
Not necessarily. Staff can scan barcodes and QR codes using the mobile app on their phone.
Can it track expiry dates?
Yes. Batch and expiry tracking is included, with alerts for stock close to expiry.
Will it create purchase orders automatically?
It can draft purchase orders when stock reaches the reorder level, but you approve every order.
Is the Inventory & Warehouse system ready-made or custom?
This is a custom build. We design the modules around your process after a short discovery, so you only pay for what you need.
Do I have to use AI?
No. AI features and automation are optional. We build the system you need first, and add AI only where it clearly helps, with the approvals and limits you choose.
Can it work on mobile and WhatsApp?
Yes. The system works in the browser on any device, and can include a mobile app and WhatsApp integration where it makes sense.
Where is it hosted?
On H1Cloud-managed hosting, your own cloud account, or your own server. We recommend an option based on budget, security and support needs.
Guides
Helpful reading before you decide
- 7 signs your business has outgrown Excel and WhatsAppSpreadsheets and WhatsApp groups are a great way to start, but there comes a point where they cost you time, money and customers. Here are seven common signs, what kind of system fixes each one, and how to start small.Explore
- What a distributor management system should doHow a distributor management system replaces Excel, phone and WhatsApp orders: what it should do, key terms, a checklist and mistakes to avoid.Explore
Let's plan your inventory & warehouse system
Share your idea or problem. We'll reply with clear next steps, a suggested approach and an estimate.